Executive Assistant to the CEO

RAFT Solutions Ltd is an innovative agri-tech company based near Ripon, North Yorkshire. We work alongside farmers, veterinary practices, universities and industry partners to develop practical technologies that improve livestock health, welfare, productivity and sustainability.

Our team delivers a diverse portfolio of research and innovation projects alongside commercial diagnostic and data services to the livestock sector. As a growing business, we pride ourselves on being collaborative, supportive and forward-thinking, where every member of the team plays an important role in our success.

We are looking for an organised, proactive and highly professional Executive Assistant to provide executive support to our Chief Executive and administrative support across the wider business.

Executive Support

• Manage the Chief Executive's diary, meetings and appointments
• Coordinate meetings across multiple organisations and stakeholders
• Prepare agendas, meeting papers and briefing documents
• Draft professional correspondence, presentations and reports
• Monitor emails where appropriate and prioritise actions
• Track actions arising from meetings and ensure follow-up
• Coordinate travel arrangements and logistics
• Act as a professional first point of contact for internal and external stakeholders

Business support

• Provide administrative support to the wider management team
• Coordinate company meetings and prepare documentation
• Support project administration and maintain accurate records
• Assist with governance activities, board papers and company documentation
• Help coordinate company events and workshops
• Maintain filing systems and document management
• Support continuous improvement of office systems and administrative processes

Office Administration

• Answer telephone enquiries and direct calls appropriately
• Manage incoming correspondence and post
• Order office supplies and support the day-to-day running of the office
• Provide general administrative support across the business as required

We're looking for someone who:

• Has previous experience as an Executive Assistant, Personal Assistant or Senior
  Administrator
• Is exceptionally organised with excellent attention to detail
• Can confidently manage multiple priorities and changing workloads
• Works proactively and enjoys solving problems
• Is an excellent and patient communicator with strong written and verbal skills
• Can handle confidential information with absolute discretion
• Has excellent diplomatic and relationship-building skills, with a strong interest in
  developing international collaboration
• Is highly proficient in Microsoft Office (particularly Outlook, Word, Excel and
  PowerPoint)
• Enjoys working in a small business where no two days are the same
• Is confident working independently while also being part of a collaborative team

In addition to a supportive and collaborative team environment, we offer a range of employee
benefits, including the following upon successful completion of an introductory period:

• Flexible part-time working hours
• Medical Cash Plan
• Employer pension scheme
• Access to employee rewards and discounts platform
• Employee Assistance Programme (EAP) and wellbeing initiatives
• Cycle to Work Scheme